Location:
Remote

Reports to:
Ev Aparicio and Ryan Fleming

Position Summary:
A Manager at MBA is responsible for multiple clients. Their role is to act as a team lead with regard to the clients and Associates with whom they work. Whereas a Director leads a division of client work, the Manager takes the lead with regard to a subset ensuring that Associates are performing well and that the clients are satisfied with the service they receive.

Compliance:

• Ensure that effective internal controls are in place, ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting.
• Maintain and monitor a schedule of compliance reporting dates and work in conjunction with Compliance Director to ensure coherence with federal and state election filing requirements.

Financial Management:

• Oversee day-to-day planning and managing of all financial-related activities of the client including processing deposits, accounts receivable and accounts payable.
• Maintain and update daily cash flow projections.
• Draft and present cash flow documents and/or budget to clients.
• In conjunction with the Director, update and maintain the client’s budget, monitor progress and changes, and keep senior leadership up to date of the client’s financial status.
• Assist the Director to provide timely and accurate analysis of budgets and weekly cash-flow reports.
• Assist the Director to prepare materials including financial reports and notes for the organization’s executive team and the Board of Directors.

Operations:

• Oversee HR benefits (401K retirement plan, health and life insurance, etc.)
• Process the organization’s semi-monthly payroll
• Timely data entry
• Ensure client deliverables are met

Communications:

• Supervise Associates and encourage team development
• Communicate effectively with clients, management and senior leadership teams

Required and Recommended Skills:

• A general understanding of the various non-profit organizations including those described by IRC sections 501(a) and 527; Federal committees with the FEC and/or various state registered committees.
• Strong Quickbooks or financial management software skills.
• Experience with complex budgets.
• Bachelor’s degree or at least 3 years in accounting roles, preferably at least 2 years’ experience with political organizations and reporting at the state or federal level.
• Strong experience in Excel and the analytical capabilities to generate insights from data.
• Attention to detail.
• Ability to handle multiple tasks and competing demands.
• Ability to be dynamic and adapt to meet the organization’s changing needs.
• Must be ethical, value integrity, and be able to pass a background check.
• Enjoy working closely with others of diverse backgrounds and personalities.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.

Salary Range:

• $75,000-$90,000 per year

Reports to:
DeAnna Husser

Location:
Washington D.C (Onsite)

Position Summary:
The Operations Manager position requires a broad skill set to manage a wide variety of administrative functions for the organization. Key responsibilities include office communications, records management, office management, and staff support.

Operations Support:

• Troubleshoot and problem-solve normal day-to-day operations.
• Create, update and maintain assignment trackers for your staff.
• Serve as the main point of contact in all aspects of the operations support team.
• Manage and update technology inventory.
• Assist with the hiring process.
• Track performance metrics for operations support staff.
• Audit internal and operation trackers for accuracy and completeness.
• Develop and update internal processes and procedures.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming calls, emails, and mail; respond to inquiries or direct as appropriate.
• Maintain filing systems (electronic and physical) and manage document organization.
• Support the planning and coordination of meetings, events, or conferences.
• Maintain accurate records, databases, and contact lists.
• Provide administrative support to special projects as assigned.
• Greet and assist visitors in a professional and welcoming manner.

Office and Facilities Management:

• Manage office supplies, equipment, and vendors.
• Ensure a smooth, well-organized work environment.
• Coordinate facility management and office maintenance.
• Assist with overseeing day-to-day facility operations, including maintenance, repairs, cleaning, and security.
• Help manage vendor relationships for janitorial, HVAC, electrical, plumbing, and landscaping services.
• Assist with developing, implementing, and monitoring preventative maintenance schedules.
• Assist with coordinating space planning, office moves, furniture configuration, and workstation setups.
• Ensure compliance with local, state, and federal safety and building regulations (OSHA, ADA, etc.).
• Conduct regular facility inspections and address safety or maintenance issues proactively.
• Manage building access and security systems.
• Track and manage facilities invoices, and procurement of supplies and equipment.
• Lead sustainability and energy efficiency initiatives, where applicable.
• Support health & safety protocols, including COVID-19 or other wellness policies.

Required and Recommended Skills:

• High school diploma
• Prior experience with political organizations
• Prior experience with Excel/Google Sheets
• Prior experience navigating online search engines
• Attention to detail
• Ability to handle multiple tasks and competing demands
• Ability to be dynamic and adapt to meet the organization’s changing needs
• Must be ethical, value integrity, and be able to pass a background check
• Enjoy working closely with others of diverse backgrounds and personalities

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Retrieving mail from UPS/USPS.

Salary Range:

• $75,000-$90,000 per year