Overview
MBA Consulting Group is a compliance and accounting firm serving the progressive community. Our team-based approach is unique in the compliance community. We believe that by focusing on our employees’ wellbeing and workplace culture and working together as a team toward a common goal, we empower our employees to deliver above average services. Therefore, in addition to the following duties and qualifications, we ask that each employee positively impact the culture of the company through a strong work ethic, and willingness to help their coworkers.

We strongly encourage people of marginalized identities to apply.

Reports to:
Director of Operations

Position Summary:
The Payroll Deputy Director reports to the Director of Operations, supervises the Payroll Managers and Associates, and oversees day-to-day payroll operations. This role serves as a critical subject matter expert, taking the lead on solving complex payroll problems and ensuring compliance with all relevant laws and client agreements.

Key Responsibilities:

• Supervision and Team Management: Supervise the Payroll Manager and Associate roles, including:
  • Overseeing day-to-day task execution and ensuring the team’s effective time management and task prioritization.
  • Answering subordinates’ questions, teaching, and providing guidance and mentorship.
  • Assist the Director of Operations in planning long-term departmental goals and improving existing processes as appropriate and where requested.
• Problem Solving and Escalation: Lead the resolution of complex payroll issues. This includes:
  • Acting as the next escalation point for issues that cannot be resolved by the Payroll Manager or Associate.
  • Exercising expertise, experience, and sound judgement to determine when to directly address an issue and when to flag an item to your Director.
  • For emergent or especially complex problems, ensuring all relevant information is gathered, the nature of the problem is understood, and potential solutions are prepared or considered before escalation.
• Subject Matter Expertise: Serve as the primary internal subject matter expert on payroll procedures, payroll systems, and state tax account management.
  • Answer advanced payroll questions from internal employees and clients.
  • Lead state tax account setup and maintenance for payroll clients.
• Operational Oversight: Oversee the administration of client payroll, ensuring accuracy, compliance, and timeliness in all processes.
• Communication: Clearly and effectively communicate internally and externally, addressing sensitive or complex inquiries with professionalism and clarity.

Experience and Qualifications:

• 5+ years experience administering payroll for multiple clients.
• Proven experience in a supervisory or management role within a payroll department.
• Exceptional subject matter expertise in multi-state payroll, including state tax account setup and compliance.
• Demonstrated ability to lead problem-solving for complex or non-standard payroll issues.
• Excellent written and verbal communication skills.
• The CPP (Certified Payroll Professional) certification or an equivalent certification is strongly preferred.
• Strong organizational skills, including time management and task prioritization.
• A sincere desire to build new systems and improve existing processes as a small department expands.

Compensation Package:

• Starting Salary: $95,000-$110,000

Supervisory Responsibilities:

• This position directly supervises the Payroll Manager and Payroll Associate roles, and assists the Director of Operations in supervising the Payroll Department.

Work Environment:

• Remote

Physical Demands:

• Sitting/Standing at computer for the workday duration

Position Type and Expected Hours of Work:

• Full-time; 40 hours per week (subject to increase during an election “on” year and during
  filing periods)

Pay Disclosure:

• We value pay transparency. The total salary range for an MBA Deputy Director is $95,000-$120,000.

Equal Employment Opportunity (EEO)
MBA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Reports to:
Operations Manager

Position Summary:
An Administrative Associate at MBA provides high-level administrative support while ensuring the efficient day-to-day operation of the office. This role combines traditional administrative duties with office management responsibilities, supporting cross-functional teams, optimizing workflows, and maintaining an organized, professional work environment.

Key Responsibilities:

• Manage incoming mail, packages and correspondence for MBA and its clients, including sorting, routing, and responding to routine inquiries.
• Support daily office operations to ensure an efficient, organized, and professional work environment.
• Perform data entry and assist with reporting and basic analysis to support operational needs.
• Process disbursements and manage contribution deposits with accuracy and timeliness.
• Maintain organized records and documentation, including filing, scanning, and digital record management.
• Serve as the first point of contact for visitors, providing a professional welcome and directing inquiries appropriately.
• Prepare and distribute correspondence in accordance with company policies and procedures.
• Provide administrative and project support to staff across departments as needed.
• Manage incoming calls, provide information, take messages, and route communications appropriately.
• Respond to internal inquiries regarding operations processes and procedures.
• Assist with office supply management and inventory tracking to support business continuity.
• Support additional operations-related initiatives and tasks as assigned.

Experience and Qualifications:

• Proficiency in Microsoft Office Suite and Google Workspace.
• Proficiency in standard office technology, including computers, printers, and scanning equipment.
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• Adaptable and able to respond effectively to evolving organizational needs.
• Demonstrates strong ethical standards, professionalism, and integrity.
• Ability to work collaboratively with individuals across diverse backgrounds and teams.
• High school diploma required; Bachelor’s degree preferred.

Compensation:

• Starting Salary: $60,000 to $70,000 per year.

Supervisory Responsibilities:

• N/A

Work Environment:

• In office

Physical Demands:

• Ability to lift and transport packages weighing up to 10lbs.
• Ability to walk approximately 0.5 miles to retrieve and distribute mail from nearby postal locations (UPS/USPS).
• Occasionally walking up to 1 mile to pick up checks or perform other office-related tasks off-site.
• Ability to perform routine physical tasks associated with office operations.

Position Type:

• Full-time; 40 hours per week (subject to increase during an election “on” year and during
  filing periods).

Pay Disclosure:

• We value pay transparency. The total salary range for MBA Administrative Associate is $60,000–$77,500.

Reports to:
Deputy Director of Compliance

Position Summary:
An Associate at MBA will be assigned to one or more client teams depending on the size and complexities of the client(s) to which they are assigned. Associates are primarily responsible for entering the data and keeping client records up-to-date to allow the senior members of the team to more easily respond to the client and problem solve. Although the most junior position in the firm, it is also the most critical since many of the decisions we will make, either on behalf of the client, or with regard to internal structure, depend on the work the Associates do.

Key Responsibilities:

• Process campaign contributions into compliance and accounting databases.
• Screen for and address any compliance issues with campaign contributions.
• Assist senior members of the team with weekly client deliverables; such as the cash-on-hand report.
• Assist senior members of the team with monthly and quarterly reconciliations.
• Generate simplified income and expense reports as needed.
• Track and process expenses for the client.
• Correspond with vendors and donors on client’s behalf.
• Assists senior members of the team with disbursements for accounts payable. Produce consistent results.
• Performs other duties as assigned.

Experience and Qualifications:

• Proficiency with Excel/Google Sheets.
• Familiarity with NGP/EveryAction software.
• Familiarity with online search engines.
• Attention to detail.
• Ability to handle multiple tasks and competing priorities.
• Ability to be dynamic and adapt to meet the organization’s changing needs.
• Ethical and values integrity.
• Enjoy working closely with others of diverse backgrounds and personalities.
• High school diploma required. Bachelor’s degree preferred.
• At least 2 years campaign experience with state or federal campaign finance law compliance preferred.

Compensation:

• Starting Salary: $60,000 to $75,000 per year.

Supervisory Responsibilities:

• N/A

Work Environment:

• Hiring for multiple locations (Remote, Washington, DC, Manchester, NH).

Physical Demands:

• Sitting/Standing at computer for the workday duration.

Position Type:

• Full-time; 40 hours per week (subject to increase during an election “on” year and during filing periods).

Pay Disclosure:

• We value pay transparency. The total salary range for MBA Compliance Associates is $60,000–$77,500.